Utah Mail Scanning Service

1. Same-Day Mail Processing.

All mail received for your company will be sorted carefully and processed accordingly. Junk mail and spam is immediately shredded and recycled. Registered agent intended state or legal notices are labeled as such and promptly uploaded to your account, and you are notified.

There are no limits on the amount of junk mail or registered agent mail we will handle for you. We expect some “regular mail” (anything outside of registered agent intended notices and junk mail) will make its way to us whether or not you purposely give out our address to anyone, so as a courtesy we will digitally process 3 regular pieces of mail for all clients annually.

Our paid mail scanning packages stack on top of the standard registered agent services and processes. So when you sign up for registered agent service as well, the $49/year package adds 10 additional pieces of regular mail to be digitally processed for your company, and the $99/year package adds 25 more pieces of regular mail.

Both packages include a unique suite number for your company which you can use for privacy and professionalism in your business.

2. Privacy and Security.

Privacy and security are two of our guiding principals. We want our clients to take advantage of using our Utah business address if it means protecting their home address from being publicly listed with their business. Outside of that, we maintain secure protocol for the storage of your documents, maintain secure client accounts, and never, ever share or sell your data.

3. A Professional Address.

A professional address for your business elevates your Utah business’s image and reliability. Your potential clients will have a dramatically different impression of your business if they search your business address and see a traditional postal service company, versus if they search your business address and see a large, new, professional office building where you have your own suite number.

Both of our paid mail scanning packages, and our virtual office service all come with a unique suite number at our beautiful building in very nice, easily searchable commercial area that you can be proud of.

Our Utah Mail Scanning Options

• 3 Document Scans Annually – FREE with Registered Agent Service
• +10 Documents Scans Annually (13 total with registered agent service) – $49/year
• +25 Documents Scans Annually (28 total with registered agent service) – $99/year
• Upgrade to Unlimited Mail Scans with a Virtual Office – $19/month

Find the Best Option for Your Utah Business

*Registered agent service includes processing of all state and legal mail, plus 3 additional documents annually.

How Utah Mail Scanning Works:

Using our business address for free mail scanning works a little differently than the $49/$99 paid mail scanning. Here are the steps either way:

$49/$99 Mail Scanning with a Unique Suite Number

1. Sign up for Utah Mail Scanning or sign up for registered agent or business registration service, and select the mail scanning service you want under “Optional Products.”
2. If you prefer to wait, you can add mail scanning later within your existing account after you have hired us for registered agent service.
3. Regardless of when you order mail scanning, you will receive an email assigning your new suite number within 1-2 business days.
4. Begin using your businesses Utah Mail Scanning address with the unique suite number.
   • Bonus tip: Should your business receive mail without the suite number listed, it should still be scanned and uploaded to your account as long as it was addressed accurately with your legal business name.

Free Business Address Use Mail Scanning

1. Sign up for registered agent or business registration service.
2. Receive instant confirmation email that includes our exact legal address as it should be listed on state documents or wherever you list our address for your Utah business.
3. That’s it. While it’s optional to actually use our business address for your company, it is automatically an included perk of our registered agent service.

Ongoing Protocol for Both Services

1. Each time you receive mail, we’ll scan and upload the full document to your account and email you a notification on the same day.
2. Your notification emails will include reminders of how many pieces of mail you have received and how many you have left with your selected plan.
3. If you need the physical copy of the document (like checks or a bank card) click to request physical forwarding for a small processing fee.
4. If you have hit or are nearing your document limit, you can upgrade to the next tier of mail scanning, or the full virtual office. Should you decide to upgrade, you will retain the same suite number for your business.

$19/Month Virtual Office

1. Same steps as mail scanning, but you will also receive a business phone number assignment
2. No limits on documents, so no “countdowns” on your email notifications
3. Check out more info on our Utah Virtual Office page

Utah Mail Scanning FAQ

What’s the difference between a mailbox forwarding company and your mail scanning service?

Simply put, continuity and a professional image for your business. Mailbox or mail forwarding companies are for anyone who signs up and pays their bills. They are commercial mail processing centers that look like exactly that.

Our Mail Scanning Service was built for Utah businesses and is a Utah business. When you have registered agent service, Law on Call, filing options, and other tools for your business all housed out of one company and account, you are making it easier to run your business, perfectly partnered with Utah business experts. On top of that, you can be confident that your own clients will see a professional office building you can be proud of rather than a commercial mail facility when they search your address location.

Is mail scanning reliable?

Absolutely! For well over a decade before introducing mail scanning services to our clients, Utah Registered Agent was securely receiving and processing high priority legal and government documents. If we couldn’t reliably and efficiently forward mail to our clients, we’d be out of a job as a registered agent really quickly. Since we began offering mail scanning and virtual office services, our dedication to efficiency and reliability has not wavered.

Does your mail scanning service include physical mail forwarding?

Our Mail Scanning Service was designed with convenience in mind. When we receive your mail, we immediately scan the full document (including the envelope) and upload it into your client account. We’ll notify you soon as your digital mail is ready to view. From there, you’ll have immediate access to your scanned documents, all of which you can easily manage on your personal device from anywhere you have internet access.

While physical mail forwarding is not included in our mail scanning package, we do hold all physical mail for 50 days. If you find you do need to get a physical copy of one of your documents (like if your bank sends you checks or a bank card) you have the option to request physical mail forwarding for a small processing fee of $9 plus shipping. You can make this request and pay for your mail inside your client account.

Can I receive packages at my mail scanning address?

Our mail scanning services are structured to quickly and accurately get digital copies of business mail to businesses. We can’t really get a digital copy of your boxes to you, so it’s not feasible to offer package delivery at this time. Under most circumstances, packages will be returned to sender so that they can be reshipped directly to you.